Sample

Event Order

Beth Smith & John Brown

Wedding at Kinkell Byre, St Andrews

12th August 2014

PREPRARED BY:

Scott Dougall

Event Planner

Scott’s Catering Services

Email: info@scottscateringservices.com

Telephone 01592 772215

 

Event Form

Date:

14th February 2013

Name:

Beth Smith & John Brown

Address:

120 South Street

St Andrews, Fife,

KY16 0XA

Email:

Beth@Yahoo.com

Telephone:

Beth- xxxxxxxxxxx

John-xxxxxxxxxxx

Date of Event:

12th August 2014

Venue:

Kinkell Byre, St Andrews

Numbers:

100 Adult Guests,

10 Children

120 Evening Guests

Outline Timings:

Times:

Groom Arrives at Kinkell

14.00pm

Guests Arrive at Kinkell

14.15pm

Bride Arrives at Kinkell

14.45pm

Ceremony in Raised Square

15.00pm

Drinks Reception & Canapés in Long Barn

15.30pm

Guests Called to Dining Room

16.45pm

speeches

17.00pm

Dinner is Served

17.30pm

Evening Guests Arrive

19.30pm

Cake Cutting & First Dance

19.45pm

Evening Buffet is Served in Raised Square

10.00pm

Last Orders at the Bar

12.00am

Bar Closes

12.10am

Guests Depart

12.30am

 

Florist

Flowerbeds- Tulips in Vases with Candles

Dropping off on Day of Wedding

Scott's Catering to light Candles

Wedding Cake Supplier

Friend of Family,

4x Tiers

Dropped of morning of wedding

Round Cake stand, supplied by Hire Company.

Photographer

Clear Lens- Requires Catering, Main Only

On site until after first dance

Eat in kitchen Area

Ceremony

Held in Raised Square of Kinkell 15.00pm

Drinks Reception

1 Glass of Sparkling Wine on Arrival,

After Ceremony

Canapés

Selection of 3 Canapés

Haggis Bon Bon

Chicken Liver Pate, Plum Chutney

Smoked Salmon Mousse, Cornet

MC Duties

Scott's to perform MC Duties

Toast

1 Glass of Sparkling Wine per person

Speeches

3 x Speeches

Names & Order

Father of the bride Henry

John

Best Man Bert

John will be saying thank you's during his

Speech - 2x Flowers for the mother of Bride & Groom.

Scott's to assist.

 

Cake & Cake Cutting

Keep top tier, the rest to be cut and served

with evening buffet

Layout

Raised Square of Kinkell Byre

Ceremony

Chairs to be set up in 4 full circles,

With walkway from long barn.

Chairs to be moved to around tables after ceremony

Meal

All round tables x11

Top table to be set near back wall

Bride & Groom with back to wall

Tea lights to be lit for guests entering for dinner

Drinks reception

From Bar top in Long Barn

Evening Reception

Dance floor set up at end of dining area

4 x 6ft Trestle Tables set up in raised Square

for evening buffet.

Linen

130" Round & 90x90 square white linen on each table

110 Crisp white Napkins

2x 70"x 144" Crisp white linen on Evening buffet tables.

Table Plan

Formal table plan- John & Beth Providing

Information to be with Scott's

7 days before the event.

Favours

Bags of Fudge

Colouring books for kids

 

 
 

 

Food & Beverages



Starter

Pressed Chicken Liver Terrine, Mushroom Crumble, Port Wine Apples & Apple Sauce


Main Course



Roast Beef Wellington, Fondant Potato,  Caramelised Shallots & Wild Mushrooms, Green Beans & Port Wine Jus.

Dessert

Warm Spiced Carrot Pudding, Vanilla Ice Cream, Orange Salad.



Tea, Coffee & petit Fours












Starter

Pressed Chicken Liver Terrine, Mushroom & Truffle Puree, Port Wine Apples & Apple Sauce

Main Course

Roast Beef Fillet, Fondant Potato, Caramelised Shallots & Wild Mushrooms, Green Beans & Port Wine Jus.




Green Beans & Port Wine Jus.

Dessert

White Chocolate & Mandarin Panna Cotta,

Vanilla Ice Cream & Orange Salad.



1 x Main Meal for Photographer









 

 

 

High Chairs Needed

3 High Chairs

Wine with Meal

2 Glasses of white or red per person

Chenin Blanc, the Veldt Range

Tempranillo, Quintana

Water

Jugs of Iced Water to be on each table,

Glasses to be filled.

Bar Details

Bar run by Event Bars

Entertainment

Band - Set up 6.30pm.

Play from 8pm - 12am

I Pod to Play during Drinks Reception,

Dinner and after 12am, while guests Leave.

Evening Buffet

Chilli Con Carne / Nachos

1 X Gluten Free Crisps

Wedding Cake

Tea & Coffee,

Taxi / Coaches

Cars & Coach booked by Beth through ask Clair 4 Travel

Required

 

 

Summary of Costs

Price

Numbers

Total Costs

Scott's Catering Services Wedding Package no. 3

£65.00

100

£6,500.00

Selection of 3 Canapés

3 Course Meal with Tea and Coffee

2 Glasses of Sparkling Wine Per Person

2 Glasses of White or Red Wine Per Person

Basic Cater Hire

Dedicated team of staff to deliver your event

Evening Buffet of Chilli Nachos, Tea & Coffee

£9.50

100

£950.00

Children’s Menu

£15.00

10

£150.00

3 Course Dinner Menu

Additional Evening Guests

£9.50

120

£1,140.00

Chilli Nachos

Tea & Coffee

Outmess Catering

Photographer

£20.00

1

£20.00

Band x 4 People

£9.50

4

£38.00

Total

£8,798.00

Billing

See Terms & Conditions on  payment Details

Caterers Signature

Scott Dougall

Date

15th February 2013

Client Signature

Date